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1. Public Delegations - Office
of the Auditor General 2007 Annual Report and 2007 Detailed Audit
Reports: Bus Refurbishing and
Warranty Programs DÉLÉGATIONS
PUBLIQUES – RAPPORT ANNUEL DE 2007 et RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE
2007 DU BUREAU DU VÉRIFICATEUR GÉNÉRAL : Programme
de remise à neuf et de garantie des autobus |
joint Committee recommendation
That Council receive this report for
information.
Recommandation dES ComitÉS conjoints
Que le Conseil reçoive le présent rapport à titre
d’information.
Documentation
1.
City Council report dated 11 June 2008, (ACS2008-CCS-TTC-0013).
2. Extract of draft Joint Minutes 7, 18
June 2008.
Report to / Rapport au :
Joint
Meeting Transportation and Transit Committees
Réunion conjointe des Comités des transports et
de comité du transport en commun
11 June 2008 / le 11 juin 2008
Submitted by / Soumis par : City Council /
Conseil municipal
|
City Wide / À l'échelle de la Ville |
Ref N°:
ACS2008-CCS-TTC-0013 |
SUBJECT: Public Delegations - Office of the Auditor
General 2007 Annual Report and 2007 Detailed Audit Reports: Bus Refurbishing and Warranty Programs
OBJET : DÉLÉGATIONS PUBLIQUES – RAPPORT ANNUEL DE 2007
et RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2007 DU BUREAU DU VÉRIFICATEUR
GÉNÉRAL : Programme de remise à neuf et de garantie des autobus.
That
Transportation and Transit Committees receive public comments with respect to the Auditor General’s
reports (2007 Annual Report and 2007 Detailed Audit Reports), as referred by
Council at its meeting of 11 June 2008.
Que les Comité des transports et Comité du transport en commun reçoive les commentaires publics en ce qui concerne les
rapports du vérificateur général (Rapport annuel 2007 et les rapports de
vérifications détaillés 2007), tels que référés par le Conseil à sa réunion du
11 juin 2008.
BACKGROUND
At the 11 June 2008 meeting
of Ottawa City Council, the Auditor General tabled his 2007 Annual Report and
2007 Detailed Audit Reports. In tabling
this report, Council approved the following referral motion:
“That the following audits
be referred to Community and Protective Services Committee for the purpose of
hearing public delegations:
2. – Food Safety Program
4. - Parks and Recreation including: a.) Branch-wide
Audit; b.) Financial Management and Revenue Processes; c.) Canterbury Community
Centre, and; d.) Corporate Pesticide Use Policy
11. - Pride Week Committee (requested by Council)
That the following audits
be referred to Corporate Services and Economic Development Committee for the
purpose of hearing public delegations:
5. – Staffing (to be provided in camera)
6. – Labour Relations (to be provided in camera)
7. - Inventory and Asset Management Processes
8. - 311 Contact Centre
9. - Financial Information Reported
to Council Regarding the Proposed North-South Light Rail Transit Line
(requested by Council)
14. - 2006 and 2007 Compensation Budgets
15. - Municipal Price Index (requested by Council)
18. - Procurement of Fax Machines
That the following audits
be referred to Planning and Environment Committee for the purpose of hearing
public delegations:
1. - Development Review Process
3. - Environmental Commitments in the Ottawa 20/20 Growth
Management Strategy
10. - Population Growth Projections
That the following audits
be referred to Transportation Committee for the purpose of hearing public
delegations:
13. - Follow-up to the 2006 Audit of Surface Operations
(requested by Council)
19. - Costs related to the Proposed Contracting-out of
Lube, Oil, and Filter Work
20. - Disposal of Pavement Line Marker Equipment
21. - Ministry of Labour Charges Regarding Contractor
Vehicles in Surface Operations
22. - Misuse and Abuse - Vehicles and Equipment
That the following audit be
referred to Joint Transportation and Transit Committee for the purpose of
hearing public delegations:
23. - Bus Refurbishing and Warranty Programs”
In accordance with the
reporting protocol approved by Council for the Office of the Auditor General,
the authority to “discuss and approve” the Auditor General’s reports rests with
City Council. Therefore, the sole
purpose of the referral to the Standing Committees is to provide an opportunity
for public delegations to comment on the report.
CONSULTATION
This item will be
advertised in the local dailies as part of the Public Meeting Advertisement on
Friday preceding the Joint Transportation and Transit Committee Meeting.
FINANCIAL IMPLICATIONS
There
are no financial implications since this is to receive public comments.
Document 1 - ACS2008-OAG-BVG-0005
- OFFICE
OF THE AUDITOR GENERAL - 2007 ANNUAL REPORT AND 2007 DETAILED AUDIT REPORTS (Tabled at the 11 June 2008 meeting of Ottawa City Council
held on file with the City Clerk.)
Staff to take appropriate action as directed by the Committee.
Public Delegations - Office of the Auditor
General 2007 Annual Report and 2007 Detailed Audit Reports: Bus Refurbishing and Warranty Programs
DÉLÉGATIONS PUBLIQUES –
RAPPORT ANNUEL DE 2007 et RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2007 DU BUREAU
DU VÉRIFICATEUR GÉNÉRAL : Programme
de remise à neuf et de garantie des autobus
Klaus Beltzner referred to the Scope and Objectives of the Audit and the first objective, which stated: “Fleet Services is exercising its full rights under manufacturer warranty programs”. He indicated that this section raises two questions, namely:
1. Are the preventive maintenance items carried out?
2. Are Fleet Services going to aggressively go after all of the warranty issues?
Mr. Beltzner was disappointed because neither of these elements had been followed through. What they did follow through with though, was on the question of how the financials are represented. He noted that warranty claims were not aggressively accounted for in the financial system. He looked forward to hearing from the Auditor General and councillors, on the question of the substantive issues associated with the objective, as detailed above.
He expressed some concern that until 2006 there was no preventative maintenance program, but he understood that this has changed and that the bus refurbishing program with respect to the contract has been revised and updated so there is now an element of mandatory work at fixed cost no longer being in the contracts.
The Chair noted that this matter would be dealt with during Council's consideration of the Auditor-General's report on 25 June.
That
Transportation and Transit Committees receive public comments with respect to the Auditor General’s
reports (2007 Annual Report and 2007 Detailed Audit Reports), as referred by
Council at its meeting of 11 June 2008.
RECEIVED